Which Online Invoicing System to Choose? Ranking and All the Information for 2025
Ranking of Online Invoicing Systems 2025
Choosing the right invoicing tool is a key decision for every creator, freelancer, and small business. The table below presents some of the most popular international solutions, comparing their prices, key features, and target audiences. Prices are shown in EUR or USD (typically excluding local sales tax/VAT), unless noted otherwise. Data comes from the official websites of the service providers and may vary by region and plan.
| System (website) | Pricing plans | Key features | Target audience |
|---|---|---|---|
| InvoiceOcean (invoiceocean.com) | Free plan – up to 3 invoices/month, 1 user. Paid plans from around 9 EUR/month (annual billing) for unlimited invoices and more users; higher tiers add multiple departments, warehouse, and API access. Free trial available. | Clean, fast online invoicing: unlimited sales and cost documents (VAT invoices, pro-forma, advance, receipts, credit notes), multi-currency and multi-language invoices, custom templates with your logo, recurring invoices, and automatic payment reminders. Bank integrations, online payment links, financial reports, and a developer API. Connects with Stripe via striptu for automatic invoicing of online payments. | Creators, freelancers, and small businesses that want a simple, affordable, multi-language invoicing tool. A great fit for anyone selling internationally who needs multi-currency invoices and easy automation of Stripe payments. |
| Xero (xero.com) | Plans typically from ~15 USD/month (Starter) to ~42 USD/month (Standard) and ~78 USD/month (Premium), varying by country. Free 30-day trial. Entry tiers limit the number of invoices and bills per month. | Full cloud accounting with strong invoicing: send online invoices and quotes, automated bank feeds and reconciliation, expense and bill management, VAT/GST returns, and multi-currency on higher plans. E-invoicing support including Peppol in supported regions, plus a large marketplace of 1,000+ app integrations and an open API. | Small and growing businesses that want invoicing combined with full double-entry accounting and bank reconciliation. Strong choice for those who work with an accountant or bookkeeper and need solid reporting. |
| QuickBooks Online (quickbooks.intuit.com) | Plans roughly from ~17 USD/month (Simple Start) to ~38 USD/month (Essentials) and ~76 USD/month (Plus); regional pricing applies. Frequent introductory discounts and a free 30-day trial. | Widely used cloud accounting and invoicing: customizable invoices, recurring billing, online payment acceptance, bank connections, expense tracking, VAT/sales-tax handling, and detailed financial reports. Multi-currency and project tracking on higher tiers, mobile apps, extensive integrations, and an API. | Freelancers and small-to-medium businesses wanting an established, all-in-one accounting platform. Good for those who need robust reporting, payroll add-ons, and broad accountant familiarity. |
| Zoho Invoice / Zoho Books (zoho.com) | Zoho Invoice is free for invoicing. Zoho Books ranges from a free tier (for very small businesses, where eligible) up to paid plans from around 15 EUR/month to 240+ EUR/month for advanced needs. Free trials on paid tiers. | Zoho Invoice covers professional invoicing, estimates, time tracking, expenses, and online payments at no cost. Zoho Books adds full accounting: bank reconciliation, VAT/GST and tax compliance, multi-currency, automated workflows, inventory, and e-invoicing in supported regions. Deep integration with the wider Zoho suite (CRM, Inventory) and a strong API. | Cost-conscious freelancers and small businesses, especially those already using Zoho apps. Zoho Invoice is ideal if you only need invoicing for free; Zoho Books suits those scaling into full accounting. |
| Wave (waveapps.com) | Free Starter plan for core invoicing and accounting. Pro plan from around 16 USD/month adds extra automation and features. Payment processing and payroll are paid add-ons (per-transaction or monthly). | Free, easy accounting and invoicing aimed at the smallest businesses: unlimited customizable invoices, recurring billing, basic income/expense tracking, and financial reports. Optional paid payments let clients pay by card or bank, and optional payroll in supported countries. Multi-currency is limited compared with full accounting suites. | Solo creators, freelancers, and micro-businesses who want a genuinely free, no-frills invoicing and bookkeeping tool. Best for simple needs and lighter international/VAT requirements. |
Each of these platforms is regularly updated to keep pace with regulations and is moving to support mandatory e-invoicing as the EU rolls it out under ViDA. Note that e-invoicing rules are country-specific — Italy has required them since 2019, Romania since 2024, with France and Germany phasing in mandates over 2026-2028 — so there is no single system, and requirements depend on where you operate. Before deciding, test a few options in your own workflow and check what matters most: number of users, multi-currency, e-invoicing/Peppol support, payment and bank integrations, and the type of support available. Always check your country's rules and consult an accountant for your specific situation.
FAQ
- Which invoicing system is best for billing Stripe payments automatically?
- If you want a simple, affordable, multi-language tool focused on automating Stripe invoices, InvoiceOcean is a strong starting point, and it connects to Stripe through striptu. If you need invoicing built into full accounting with bank reconciliation, Xero and QuickBooks Online are established alternatives.
- Are there free invoicing tools in this ranking?
- Yes. Zoho Invoice is free for professional invoicing, and you can scale up to Zoho Books later for full accounting. Wave offers a free Starter plan for core invoicing and accounting aimed at the smallest businesses, and InvoiceOcean has a free plan for up to 3 invoices per month.
- Do these invoicing systems support e-invoicing and Peppol?
- Each platform is regularly updated and is moving to support mandatory e-invoicing as the EU rolls it out under ViDA, and Xero supports e-invoicing including Peppol in supported regions. Because rules are country-specific, there is no single system, so check e-invoicing and Peppol support for your own market before deciding.
- How does striptu fit with these invoicing systems?
- striptu connects your Stripe account to your invoicing system, with a ready integration for InvoiceOcean, so every Stripe payment is invoiced automatically with no manual data entry. It was the original tool for bridging Stripe and local invoicing, and setup takes minutes without any coding.
- What should I check before choosing an invoicing tool?
- Test a few options in your own workflow and compare the number of users, multi-currency support, e-invoicing and Peppol coverage, payment and bank integrations, and the type of support available. Always check your country's rules and consult an accountant for your specific situation.
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